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Clun Parish Council 515 Appendix to the Minutes of the meeting of the
Council held on 6th March 2003 Clun with Chapel Lawn
Parish Standing Orders 1 Meetings 1.1
Meetings of the Council shall be held in each year on such dates and
times and at such places as the Council may direct. 1.2
Smoking is not permitted at any meeting of the Council. 1.3
In addition to the Statutory Annual Meeting, the Council will hold
four statutory meetings in each year. 2*
The Statutory Annual Meeting 2.1
In an election year the Annual General Meeting of the Parish Council
shall be held on or within fourteen days following the day on which the
Councillors who have been elected take office. 2.2
In a year which is not an election year, the Annual General Meeting of
the Council shall be held on such a day in May as the Council may direct. 3*
Chairman of the Meeting 3.1
The person presiding at a meeting may exercise all the powers and
duties of the Chairman in relation to the conduct of the meeting. 4
Proper Officer of the Council Where a statute, regulation or order confers function or duties on the proper officer of the Council, in the following cases the Clerk will act as the proper officer to the Council: 4.1 To receive
declarations of acceptance of office. 4.2 To receive and record notices declaring
interests at meetings. 4.3 To receive
plans and documents. 4.4 To sign
notices or other documents on behalf of the Council 4.5 To receive copies
of bylaws made by another local authority. 4.6 To sign and
issue summons to attend meetings of the Council 4.7
To keep proper records for all Council meetings 5* Quorum of the Council Six members of the Council
shall constitute a quorum at meetings of the Council 6 Quorum not present If a quorum is not present at the start of a meeting, or if during a meeting the number of Councillors present (not counting those debarred by reason of a declared interest) falls below six, the meeting shall be adjourned and business not transacted shall be transacted at the next meeting or on such other day as the Chairman may fix. 7 Voting Members shall vote by a show of hands, or, if at least two members so request, by secret, written ballot |